Alerts Manager

Manage and edit alert schedules for data discoveries and presentations from the Alerts Manager. Here you can see a list of alert schedules, edit alert schedules, and view job executions and outputs for specified alert schedules.

My Alerts Workspace

Click the My Subscriptions tab (yellow highlight below) to open the Subscriptions Manager.

Alerts Listing

The list of alert schedules is displayed in the middle of the workspace (purple highlight below)

Each listing will display the following columns:

  • Actions: from the actions column, you can stop, start, edit, or delete a schedule.
  • Name: the name of the schedule.
  • Type: the icon indicates the content type (data discovery, presentation, or publication).
  • Source:shows the folder path to the content item.
  • Start Date: the date and time at which the schedule started or will start.
  • End Date: the date and time at which the schedule ended or will end (if the schedule is recurring and an end time and time was defined).

Alerts Macro Buttons

The macro buttons (green highlight below) are used to:

  • Show All: show all alert schedule jobs, both active and inactive.
  • Hide Inactive: show active alert schedule jobs only.
  • Refresh: refresh the alert schedule listing.

Edit a Schedule

All schedules can be edited to adjust their settings and configuration. When editing an existing schedule, you can toggle between basic and advanced settings (red highlight below), and there are two options for saving changes to the schedule:

  • Save: click the Save icon (green highlight below) to save changes to the schedule without running it.
  • Save & Run: click the Save & Run icon (yellow highlight) to save changes and run the scheduling job.
  • Click here to learn how to configure alerts and alert schedules.

Advanced Schedule Settings

Advanced schedule settings are available from the Alerts Manager. Click the advanced settings icon (red highlight below) to toggle them on and off. The advanced schedule settings include:

  • Triggered Launch: configure conditional running of alert schedules based on given triggers.
  • Schedule Handling: set the amount of time to keep the content and associated logs in the system before they are auto-purged.
    • Schedule Timeout: disables the schedule task after the given amount of time. The system default is 4 hours.
    • Disable Schedule after Consecutive Failures: the maximum number of consecutive failures allowed before disabling the schedule. The system default is 3 failures.
    • Time to Keep the Published Output: sets the amount of time to keep rendered content including printing, publications, and subscriptions. The time set here can not be greater than the overriding time set by the administrator in the system schedule.

Job Executions

Each time a schedule is run, its creates a "job". To view the historical list of job executions for a particular schedule, click on the schedule item (yellow highlight below) in the list to show all its current and previous job executions (purple highlight below). Each listing in the job executions will display the following columns:

  • Actions: the option to re-run the entire job.
  • Progress: shows the progress of the job, showing the percentage of separate tasks and their status
    • blue indicates the number of tasks that are currently waiting in queue to be processed
    • yellow is the number of tasks that are currently processing,
    • red is the number of tasks that have failed
    • green is the number of tasks that completed successfully.
  • Run-Time: the date and time that the job was run.
  • Timezone: the timezone of the schedule.

Alert Outputs

You can view the output of a specific job execution by clicking on the job's execution listing (purple highlight above). This will open the Output panel (green highlight above) for the selected job execution.

The Output list for alerts displays the following columns:

  • Actions: the option to re-run the entire job.
  • Status: displays the status of the job execution's output.
    • red - a specific task that failed
    • orange - a specific task that partially failed
    • green - a specific task that was fully successful
  • Status: shows the status of the alert.
  • Message: the alert message.
  • Start Date: the date and time that the job execution's output started running.
  • End Date: the date and time at which the schedule ended or will end (if the schedule is recurring and an end time and time was defined).
  • Timezone: the timezone of the schedule.
  • Task Engine: the task engine that processed the scheduled task.

Output Macro Buttons

The output panel's macro buttons (red highlight above) enable the following:

  • Rerun All: rerun all schedule jobs.
  • Rerun All Failed: rerun all schedule jobs that failed.
  • Refresh: refresh the list of outputs.