"Most Used" is a FLAT listing of the top 20 most used content - as measured across all users on the system - that can be accessed by the current user. The "Most Used" content view can only be accessed from the content manager.
Note: This view is available for all user types, each with some tailored functionality. Click to learn more about Pro and Analyst access.
How it works
The Most Used view contains a list of content items that is "self-maintaining"; that is, the system tracks the user's activities and builds the list based on their system usage and access. There are no active steps a user needs to take for an item to be flagged as most used. The list is limited to the most recent 20 items.
Accessing Most Used Content
The Most Used view is indicated throughout the system using a Flag icon. For both the Pro and Analyst versions of the CMS, this icon is hidden by default. You need to click the ellipsis menu to show the submenu.
Most Used View
Click the Flag icon in the toolbox (green arrow below) to open the Most Used view in the CMS:
Navigation Bar
Display Mode
The display mode, or "view," sets the appearance of the content items in this view:
- Detail List: Shows a grid-like display of content items with various details.
- Content List: Similar to the detail list but incorporates a snapshot (or thumbnail) of each item.
- Tile List: Shows all the content items as large tiles including a snapshot (or thumbnail).
Content Type Filter
This button lets the user filter the types of items in a given view that will be shown in the list. For example, if you clear the Unselect All checkbox and then select the Discovery checkbox, only discoveries are shown.
Content Items (Main Body)
The item listing is visible in every content view. It shows a list of items that match the selections, search, filters, and so on. It contains files of all of the content types available to the Viewer user (items created in Discover, Present, and Publish).
Context Menu
When you right-click your content items or folders, a context menu opens with the following functions:
- View: Content items. Open the content item for viewing and interaction.
- Open Folder: Folders only. Open the folder. This is equivalent to clicking the thumbnail.
- Go to Item Location: Go to the item's location in the Content Explorer.
- Add to Favorites: Add the item or folder to your favorites list.
- This option changes to Remove from Favorites if your content item is currently a favorite. Select this option to remove the item or folder from your favorites list.
- Share: Opens the Share Content dialog. You can share your artifact with other users (recipients), either by attaching the exported content to an email or by sending a Share Link to the recipient for access in Pyramid. For more information, see Share Content.
- Rate Item: Apply a rating out of five.
Note: There are additional options on the context menu if your content item or folder is saved to the My Content location, even if you are in one of the other views.
Most Used Item Actions and Tools
Any items found in the "Most Used" view can be used as if they were found in a normal folder structure - including all content actions and tools. The only function NOT available in the view is the ability to PASTE a copied item into the Most Used view itself.