"Recents" is a FLAT listing of all recently used content items by the current user - providing a convenient mechanism for users to quickly find the latest items they used. Recent content can be accessed from the User Hub as well as many other locations through the application where content is accessed.
Note: This view is available for all user types, each with some tailored functionality. Click to learn more about Pro and Analyst access.
How it works
The Recent item view contains a list of content items that is "self-maintaining"; that is, the system tracks the user's activities and builds the list based on their system usage and access. There are no active steps a user needs to take for an item to be flagged as recent. The list is limited to the most recent 20 items.
Note: This view does not include recent data sources. These are shown when viewing and picking data sources for Discover, Formulate, and so on.
Accessing Recent Content
The Recent view is presented in numerous places throughout the application and is denoted by its Clock icon. Recents is typically the second option in the CMS toolbox (green arrow in the main view) and may be set up as the Default Content View for Pros or Admins opening the CMS.
My Recent Items in the Hub
Recents can also be accessed from the Quick Start panel where the Welcome widget preset has been added to the Hub:
Recent Content View
Click the Clock icon in the toolbox (green arrow below) to open the Recent view in the CMS:
You can also access the Recents view from the User Hub, via the Favorites widget, and from the Welcome widget.
Navigation Bar
Display Mode
The display mode, or "view," sets the appearance of the content items in this view:
- Detail List: Shows a grid-like display of content items with various details.
- Content List: Similar to the detail list but incorporates a snapshot (or thumbnail) of each item.
- Tile List: Shows all the content items as large tiles including a snapshot (or thumbnail).
Content Type Filter
This button lets the user filter the types of items in a given view that will be shown in the list. For example, if you clear the Unselect All checkbox and then select the Discovery checkbox, only discoveries are shown.
Content Items (Main Body)
The item listing is visible in every content view. It shows a list of items that match the selections, search, filters, and so on. It contains files of all of the content types available to the Viewer user (items created in Discover, Present, and Publish).
Context Menu
When you right-click your content items or folders, a context menu opens with the following functions:
- View: Content items. Open the content item for viewing and interaction.
- Open Folder: Folders only. Open the folder. This is equivalent to clicking the thumbnail.
- Go to Item Location: Go to the item's location in the Content Explorer.
- Add to Favorites: Add the item or folder to your favorites list.
- This option changes to Remove from Favorites if your content item is currently a favorite. Select this option to remove the item or folder from your favorites list.
- Share: Opens the Share Content dialog. You can share your artifact with other users (recipients), either by attaching the exported content to an email or by sending a Share Link to the recipient for access in Pyramid. For more information, see Share Content.
- Rate Item: Apply a rating out of five.
Note: There are additional options on the context menu if your content item or folder is saved to the My Content location, even if you are in one of the other views.
