"Recents" is a FLAT list of all recently used content items by the current user - providing a convenient mechanism for users to quickly find the latest items they used. Recent content can be accessed from the User Hub as well as many other locations through the application where content is accessed.
Note: This view is available for all user types, each with some tailored functionality. Click to learn more about Pro and Viewer access.
How it works
The Recent item view contains a list of content items that is "self-maintaining"; that is, the system tracks the user's activities and builds the list based on their system usage and access. There are no active steps a user needs to take for an item to be flagged as recent. The list is limited to the most recent 20 items.
Note: This view does not include recent data sources. These are shown when viewing and picking data sources for Discover, Formulate, and so on.
Accessing Recent Content
The Recent view is presented in numerous places throughout the application and is denoted by its Clock icon. Recents is typically the second option in the CMS toolbox (green arrow in the main view) and may be set up as the Default Content View for Pros or Admins opening the CMS.
My Recent Items in the Hub
Recents can also be accessed from the Quick Start panel where the Welcome widget preset has been added to the Hub:
Recent Content View
Click the Clock icon in the toolbox (green arrow below) to open the Recent view in the CMS:
Navigation Bar
Quick Search
Quick search (Magnifier icon) lets the user search for items by their name or description within the context of the current selection. For example, in the Content Explorer view this means within the current folder and its sub-folders.
Refresh
Refreshes the current view.
Display Mode
The display mode, or "view," sets the appearance of the content items in this view:
- Detail List: Shows a grid-like display of content items with various details.
- Content List: Similar to the detail list but incorporates a snapshot (or thumbnail) of each item.
- Tile List: Shows all the content items as large tiles including a snapshot (or thumbnail).
Content Type Filter
This button lets the user filter the types of items in a given view that will be shown in the list. For example, if you clear the Unselect All checkbox and then select the Discovery checkbox, only discoveries are shown.
Recent Item Actions and Tools
Items in the Recents view behave just like those in any standard Content Manager view, with functionality tailored to the specific use case within the app.
In the main Content Manager, all standard Content Actions can be applied to Recent items except for Paste. You cannot paste copied items directly into the Recents folder.
Related information
Recents in Content panels
You can also select your recent content items from various content panels used within the Lite apps, such as in the Content panel in Publish Lite shown below:
- Click here for more details about accessing content in Analyst